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Documentation requirements

Having checked your eligibility, you now have to apply and upload the required documentation within the deadline 1 March.

In this section you will find more information about:

Important information before you apply:

  • There must only be one file uploaded for each type of document. For example, transcript of records; all pages have to be uploaded together as one file.
  • Submission of fraudulent documents is illegal, and will be reported to the appropriate authorities.
  • A check of the authenticity of your documents will be done after your arrival to the University of Stavanger.
  • By applying to the University of Stavanger you agree to allow the University of Stavanger to verify the authenticity of your documentation. The University of Stavanger maintains the right to contact governments, agencies, institutions and associations in order to verify your documentation.
  • If you have documents stored in "My documents" in the application portal Søknadsweb from previous applications, you do not have to upload the same documents again. Please be aware that you are still required to use the correct naming system, see below in the documentation checklist

It is the applicant's responsibility to follow the documentation requirements. Documentation that not fulfills the requirements will not be considered. 


How to upload a successful application:

  • Only upload official documentation.
  • Documents consisting of several pages must be scanned into one PDF file.
  • If the documentation is not in Norwegian, Danish, Swedish or English, it must be officially translated. Upload the original and the officially translated version in one PDF file.
  • We accept only PDF files. Compressed files will not be accepted (ex, RAR, ZIP) as we can not open those.
  • Only submit what is required. Other documentation will not be taken into consideration and only delays the admission process.
  • Use the names as described in the documentation naming system. 
  • Scanned documents must be clear and legible. Revers pages with official signatures and stamps must also be uploaded. The text must appear "right -side up". Photos, bad quality copies and unreadable documents will not be considered. 
  • You can see the documents you have uploaded in ‘My Documents’ in the application portal Søknadsweb.

When we process your application, we lock your documents from being deleted.


Documentation Naming system

Please name the documentation as follows before uploading the files:  

Document type File name
CV CV
Transcript of records TOR-BC (Bachelor's)
TOR-MA (Master's), if applicable
Diploma(s) DIP-BC (Bachelor's) 
DIP-MA (Master's), if applicable
English language requirements ENG
Final diploma from higher secondary education SEC-country
(Ex: SEC-Nigeria)
Passport copy and documentation of change of name (if applicable) PASS
GMAT/GRE (only for MSc in Business Administration)

GMAT
GRE

 


Documentation Checklist:

Late submission of specific documents

Final diploma and final transcripts

If you finish your Bachelor’s degree after 1 March and are not able to submit your Final Diploma and Final transcripts within the deadline you may deliver these documents later. This requires that you and the International Office have agreed on this via email, and that you submit all other required documentation within 1 March. You need to upload a document showing the subjects you will take during the last semester and a transcript including all the courses you have taken until the day of applying.

Last day to submit the Final Diploma and Final transcripts:

EU/EEA applicants: 1 August

Non-EU/EEA applicants: 1 June


GMAT/GRE/English test results

If you are not able to submit your test results within the deadline, 1 March, you need to upload the receipt of your test registration within 1 March. The last day to submit the test results is 1 June. This requires that you and the International Office have agreed on this via e-mail, and that you submit all other required documentation within 1 March.

 

1. CV:

Updated document must be uploaded as one PDF file.

2. Transcript of records:

Upload the transcript of records from all your higher education. If the documentation is not in Norwegian, Danish, Swedish or English, it must be officially translated. Both translations and originals must be uploaded in the same PDF file. 

3. Bachelor's diploma(s):

Upload the final diploma from your higher education. If the document is not in Norwegian, Danish, Swedish or English, it must be officially translated. Both translations and originals must be uploaded in the same PDF file.

4. English language requirements:

Upload the document as PDF.

5. Final diploma from higher secondary school:

Only for Non-EU citizens. Upload final diploma from your higher secondary school. This document does not need to be translated. 

6. Copy of passport /Documentation of change of name (If applicable):

Upload a scanned copy of your passport, only the page with photograph and name. The passport must be valid by the time of applying. In case you have changed your name, please provide documentation of this in the same PDF file.     

7. Documentation of GMAT/GRE results (only for applicants to the MSc in Business Administration):

GRE: You must add UiS as a recipient using our institutional code 0109. In addition you must upload a copy of your test result as PDF.

GMAT: You must order a score report to be sent online to the University of Stavanger.  In addition you must upload a copy of your test result as PDF.


Additional documentation requirements

Applicants who have completed their University education in China, Iran, Nepal, Nigeria or Pakistan must fulfil the additional documentation requirements:

Courier address:
University of Stavanger
International Office
Rennebergstien 30
N-4021 Stavanger
Norway 

Postal address:
University of Stavanger
International Office
P.O. Box 8600 FORUS
N-4036 Stavanger
Norway

  • Iran: Diploma and transcripts have to be officially translated by the Iranian Ministry of Foreign Affairs. If you do not have a final degree diploma, your provisional/temporary certificates may be considered if you write and deliver an explanation.
  • Nepal: Scanned final degree certificate and transcripts must be officially certified by the awarding institution. Provisional certificates, character certificates or other certificates are not accepted.
  • Nigeria: Scanned diploma and transcripts must be officially certified by the awarding institution. If you have not yet received a final Bachelor's diploma, you must upload a Success Certificate/Attestation of Results (not older than three years). The transcripts must show when the degree was conferred.
  • Pakistan: Scanned diploma and all pages of transcript of records must be certified by the Higher Education Commission (HEC).