Are you a new PhD candidate at the Faculty of Science and Technology? Here you will find an overview of the course of study for the PhD programme in Science and Technology.
Course of study from start-up to completion
An overview of important elements in the PhD study programme:
The overview is split into three parts: start-up, implementation and completion. The overview applies to all candidates who are admitted to the PhD programme in Science and Technology.
Here are some abbreviations that are commonly used at the Faculty of Science and Technology in communication with PhD candidates:
- DUTN = Doctoral Committee at the Faculty of Science and Technology (Doktorgradsutvalget ved Det teknisk-naturvitenskapelige fakultet)
- FS = Felles Studentsystem
- KD = Ministry of Education and Research (Kunnskapsdepartementet)
- NFR = The Research Council of Norway (Norges forskningsråd)
- TekNat and TN = Faculty of Science and Technology (Det teknisk-naturvitenskapelige fakultet)
All candidates admitted to the PhD programme in Science and Technology are to complete and submit the ABC-agreements and a project description, and to be registered as in the student database Felles Studentsystem (FS).
The Agreement on admission to the PhD programme at the University of Stavanger (UiS), shortened as ABC-agreements, are to be submitted prior to starting the PhD studies. All PhD candidates are to deliver part A and B. External candidates must also submit part C. The ABC agreements are submitted to the PhD coordinator at the faculty.
The three parts consist of the following:
Part A. General part. This part is to be completed for all candidates admitted to a PhD programme. The parties to the agreement in Part A are the doctoral candidate and the University of Stavanger, specifically the faculty and the department/unit with which the candidate is affiliated.
Part B. Agreement on academic supervision in PhD programmes. This part is to be completed for all candidates admitted to a PhD programme. The parties to the agreement in Part B are the doctoral candidate, his or her supervisor and the relevant unit/department. Part B of this agreement is required for all candidate-supervisor relationships.
Part C. Agreement between an external party and the University of Stavanger on the candidate’s execution of the PhD training programme. Part C is to be completed for candidates with external employer and funding and/or an external workplace. This part of the agreement may also be used for candidates who are employed at a department/faculty/centre at the institution other than the one with which the candidate is affiliated in Part A of the agreement. For candidates participating in the Industrial PhD or the Public Sector PhD scheme the Research Council of Norway requires a separate cooperation agreement. The agreement in Part C is regarded to meet this requirement, cf. the guidelines from the Research Council of Norway.
If the candidate is affiliated with two or more institution, an agreement must be signed with each of the external parties.
All candidates admitted to the PhD programme in Science and Technology should within 3 months of starting their studies submit a detailed project proposal to the Doctoral Committee at the faculty (DUTN). The proposal should be written using the given template and be submitted to the PhD administration by email firstname.lastname@example.org. The administration will forward the project proposal to DUTN for approval. DUTN has regular meetings where they review the received project descriptions.
The plan should contain the following in order to be approved:
- Project title (i.e. working title)
- Candidate name
- Main supervisor
- PhD period (+ funding if external)
- Project background and methods (3-5 pages)
- Progress plan including planned publications and / or presentations
- PhD courses (30 ECTS credits) and study plan, including mobility if applicable, in a Gantt chart
- Risk assessment of the project
- PhD candidate’s and supervisors’ signatures
Project descriptions that are not approved by DUTN are sent back to the candidate and supervisors for revision and re-submission within a new given deadline.
All PhD candidates should be registered in FS. FS registration is required for Studentweb and Canvas access (the LMS system used at UiS) as well as any course and exam enrolments. In order to be added to FS you need to have a Norwegian national ID number, as this is what FS uses as its primary key. Unfortunately, temporary ID-numbers are not accepted. Registration in FS is done after the ABC-agreements are received by the administration.
Studentweb, progress reporting, midterm evaluation and mobility are all important elements in the course of study.
Studentweb is the study administration portal used at most higher education institutes in Norway. It allows users to register for courses and exams, view their grades, order grade transcripts and answer questionnaires. It also shows users what information UiS has registered about them in FS and allows them to update this information. Results from courses taken at other higher education institutes in Norway are also visible in Studentweb.
All PhD candidates who have been on the PhD programme longer than 3 months are required by the Regulations for the Philosophiae Doctor (PhD) degree at the University of Stavanger to report their study progress annually. Progress reporting is part of the quality assurance system for the PhD education at UiS.
The progress report is based on the approved PhD project description, and should state any deviations from the plan, including changes in funding, coursework, publication plans, study abroad, possible delays and other factors that might affect the progress of the project.
The reporting is done through a form in Studentweb. The report asks questions about deviations from the project plan, coursework, publication plans, study abroad, possible delays and other factors that might affect the progress of the project. All reporting candidates will receive an email from the administration when the report is ready for access in Studentweb.
The committee will review the submitted reports and inquire about lacking or inadequate reports. In those cases where the progress is too slow in relation to the approved work plan, and this is not due to a legitimate leave of absence from the programme, the doctoral committee, in cooperation with the Head of Department, will seek to identify measures to improve progress. The PhD candidate, the Head of Department and/or supervisor will actively participate in this process.
A lack of, or inadequate, progress reports from the candidate can result in involuntary termination of the candidate’s participation in the doctoral programme, prior to expiry of the period of admission, c.f. § 2-7.
All PhD candidates are required by the Regulations for the Philosophiae Doctor (PhD) degree at the University of Stavanger to have a midterm evaluation during their course of study. The evaluation is conducted either in the third or fourth semester of study and is based on the approved PhD project description. The candidate will present their work for assessment by an evaluation team, consisting of at least two persons appointed by DUTN. The PhD coordinator sends out the invite to the midterm evaluation.
The candidate should normally spend at least three months of study time at a recognised foreign education or research institution where it is possible to work with the research question in the thesis. A stay at an equivalent Norwegian educational or research institution may replace studying abroad if this is deemed to be academically relevant.
The host institution should be found together with the supervisor.
The faculty covers mobility funding for PhD candidates financed by KD (internal candidates employed at UiS). In order to apply for this funding, you should send an application to the PhD coordinator. The application should contain the following:
- Application form – Mobility scholarship
- Invitation letter from host institution
- Recommendation from your supervisor
- Completed budget form
The relevant application forms are found here (intranet).
PhD candidates financed by NFR apply for mobility funding directly from NFR.
Mobility grants paid to KD financed candidates are follow NFR's rates.
Industrial and public sector PhDs apply for mobility funding through their employers.
As you are nearing completion of the thesis it is time to start planning submission and defence. The supervisory team are responsible for appointing a thesis evaluation committee.
Thesis submission is done electronically to the PhD administration at the faculty. Contact them for more information and for thesis support documentation. The thesis submission should include the following:
- Digital copy of thesis (PDF)
- Application for assessment of doctoral dissertation
- Co- author statement(s)
- Plagiarism scan report
- Grade transcript of PhD-courses
The faculty will send the thesis to the evaluation committee. The thesis evaluation committee can spend up to 3 months assessing the thesis.
The defence is a presentation of the PhD thesis. The faculty is responsible for organising the public defence of the candidate's thesis.
The defence consists of a trial lecture of a given topic and a presentation of the thesis, both of 45 minutes each.
For more information about the defence, click here.