Norwegian Research Information Repository (Nasjonalt vitenarkiv (NVA)

NVA imports information about academic articles from Norwegian researchers from external databases. This reduces the number of articles researchers need to register manually. Connecting your NVA user profile to your ORCID ID helps NVA to import your articles faster and with better data quality. 

It’s easy to connect your ORCID ID to your NVA profile, and here is a step by step guide 

Information about the benefits of ORCID, a unique researcher ID, can be found here.  

In NVA, a result means the end result of a research project or development work and can be among other things, an academic article, a lecture or presentation, a podcast or an exhibition.  

Here is a guide to registering results in NVA. You may wish to download the detailed picture guide found at the bottom of the page.  

Academic publications registered in NVA are quality assured and reported to the Norwegian Directorate for Higher Education and Skills (HK-dir) and then submitted to the Ministry of Education and Research. 

Don’t forget to register your dissemination work in NVA. Even though dissemination no longer counts in the internal UiS allocation model, research dissemination is funded through basic funding. 

If you are wondering which category to use, you can find descriptions of the categories here. 

Some categories from Cristin have not been transferred to NVA, among these are “Digital learning objects” and “web pages”. The library has reported to SIKT that these categories need to be kept in NVA and will follow up on this. Contact the library if you see any publications missing from your employee page at uis.no. They may have been registered in a category which has not been transferred to NVA. 

You can export from NVA reports and overviews of results from projects funded by the Research Council of Norway (RCN), the European Commission as well as research centres and programme areas at UiS. Each individual researcher can register a project / programme code on the publication. Here is a guide to registering a project in NVA.  

Contact us for training.

UiS and research funders mandate open access to publications, so you need to upload a full text version of your article.  

You can upload either the final PDF / version of record, or the author accepted manuscript (AAM/post-print), depending on how or where your paper was published.   

If the article has been published with open access in the journal, you can upload the final PDF. If the article has been published behind a paywall, you need to upload the author accepted manuscript. This is in line with the UiS rights retention strategy (RRS). You can read more about that here. 

This illustration shows the different versions of the article: Pre-print (submitted version), post-print (author accepted manuscript) and version of record (final pdf), and how you can legally share your article. 

You will upload the article as the final stage of registering a result in NVA. See the section “Files and licences” in the guide Register results in NVA. You may find it helpful to download the detailed picture guide from the link at the bottom of the page.  

For now, the library has chosen to only allow the upload of academic publications. This is to avoid the uploading of materials which is unlicenced and which can’t legally be shared openly. You can find more information about copyright and licences here.  

Bachelor and master theses will be transferred in full text from Inspera as long as the student permits this. If any changes are required, if for instance it is necessary to withdraw a paper that’s openly available in full text, the request should be directed to the exam office. 

The library contacts PhD students to obtain permission to make their thesis/dissertation available in full text. 

Student papers which were available in UiS Brage have been transferred to NVA. Even though the system is new, it serves the same purpose as UiS Brage. Current and former students who do not wish for their papers to be available in full text in NVA, may request that their paper is withdrawn. Send an e-mail to the library.

The library is responsible for ensuring that the publications which are reported as academic and rewarded with research points, meets the criteria set in the national Reporting instructions (NVI). 

An academic publication must: 

• present new insight 

• be presented in a form which makes the results verifiable or usable in new research 

• be primarily written for researchers 

• be in a publication channel (journal, series, publisher, web site) with routines for "peer review".  You can find such channels here. 

Keep in mind that your UiS affiliation must be clear in the publication.

Monographs and anthology articles will be submitted to the library, who will check if the criteria for academic publications are met. 

The library works in line with guidelines for approval of academic publications (in Norwegian only): UiS sine retningslinjer for godkjenning av vitenskapelige publikasjoner). 

Send an email to the library if you have any questions about the approval of academic publications.  

In order for UiS to be able to partially or fully consider a publication for reporting, UiS must be listed under author’s addresses in the publication itself.  

Only the author’s address in a publication should be credited. You can find more information about the addressing of publications in paragraph 2.2. in the national Reporting instructions (NVI). 

If you have a part time position at another institution or a part time position at UiS; if you are an externally paid researcher with UiS affiliation or a Ph.D. candidate, you can read the UiS guidelines for addressing academic publications (in Norwegian only). The 2019 note still applies, but the link to the guidelines doesn’t work. Here is an up to date link (in Norwegian): Direktoratet for høyere utdanning og kompetanse (HK-dir).  

A publication can only generate publication points if it’s published in an approved channel at level 1 or 2 in the Norwegian register. The register is run by The National Board of Scholarly Publishing in collaboration with Norwegian Directorate for Higher Education and Skills, as mandated by the Ministry of Education and Research.

If you are unable to find a particular channel, you can suggest it. 

The deadline for suggesting channels to be approved by the end of the year is the 30^th of November. 

Each individual researcher can also nominate level 1 channels which you think should be at level 2. This is done by writing a professional comment directly on the channel’s information page in the register, for the publishing committee to evaluate.  

The combination of the publication type and the level forms the basis for calculating the publishing points.  

Category: 

• Monograph (ISBN/ISSN): Level 1 equals 5 points. Level 2 equals 8 points. 

• Article in an anthology (ISBN): Level 1 equals 0,7 points. Level 2 equals 1 point. 

• Article in a periodical or series (ISSN) Level1 equals 1 point. Level 2 equals 3 points 

How to calculate the research points 

For a publication with affiliation to more institutions besides UiS, this is how the points are calculated: 

1. Calculate the total number of author shares in the publication. An author's share is any unique combination of authors and institutions in the publication. 

2. Calculate how many author shares the institution has, and divide by the total number of author shares. 

3. Calculate the square root of the number (the fraction) from point 2. 

4. Multiply with the points for level and publication type. 

5. Multiply the institution’s points by 1,3 if the publication has affiliations to foreign institutions, as international collaboration is rewarded.  

You will find more information about the calculation of publishing points at the Norwegian Publication Indicator NPI.