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Frequently asked questions about BOLK

 

What is this system? What do I have to do?The Kopinor Higher education license requires curriculum and other necessary learning material in the form of book excerpts to be registered for clearance in BOLK when it is copied and made available for the students. This will ensure that the contributors receive their remuneration. Note that BOLK is primarily a rights clearance system, but you can also extract files that you can share in Leganto. No paper compendiums will be created anymore.

What to do: Every time you share excerpts from a book (using Leganto), you must clear the rights in Bolk. Bolk is an online system: Go to https://app.bolk.no/no/


Do I log in using Feide?
Yes, however, before you can log in for the first time, you’ll need to be registered in BOLK. Send an e-mail to linda.johnsen@uis.no if you are not registered.

 

Should I select "Registration Only" or "Request Content File via Bolk (done in Step 3)"?
"Request content file via Bolk (done in step 3)" is the default choice, and Bolk will automatically send you the files if they are in the system. If you already have the pdf files, you can select "Registration Only". Note that if you select "Request content file" but are told that "Content file is missing," it may take some time to get the files.


Should I choose “File delivery” or “No file delivery”?
If you already have the files you should choose “No file delivery”. If you haven’t, you can choose “File delivery”. If the content is not available, you can request it, but it may take some time, and in some cases, it won’t be possible for Kopinor to add it. You can also choose to request digitization of literature in Leganto.


I can’t find the book I’m searching for - what should I do?
If you’ve searched using the title and / or the author’s name, but you can’t find the book you’re searching for, try searching using the ISBN. If the right book is not in the system, you click on “Literature search request”. See illustration below:



Kopinor will then add the book to the database, and you will get an e-mail when it has been added. You then need to go in, search for the book again, and add the relevant pages.

 

What do I do about journal articles?
As a rule, you shouldn’t add journal articles to Bolk. The agreement always allows you to copy / scan one article from each issue of a journal, e.g. one article from Journal, vol. 7, issue 1, and one article from Journal, vol. 7, issue 2, etc.

If you want to use more than one article from any one issue, you should first check if the library subscribes to the journal. If we do, it’s better to tell the students to come to the library to get the articles. If you want to use an open access article, just link to it. 


I’m using the same book excerpts for two different classes. Do I need to register twice?
Yes, if the students are different, you do need to register twice.

 

If the limit for how much I can legally copy from a book is 15 %, what should I do if I want to use more than that?
You’ll need to add the pages you want in the usual way. You will get a message telling you that a request has been sent to the rights holder, and you will need to wait for an answer.

There are three possibilities: one is that you’ll be allowed to do so at the usual price, two; you may be allowed to do so at a higher cost, or three: you may be told that you are not permitted. If so, you will need to either remove the extract, or remove some pages.

 

There is a problem with the page numbers of the book in Bolk. I am trying to add the extract I want, but it refuses to accept that the pages are valid. What should I do?
Sometimes a book is entered into Bolk with only a very few pages, and that’s why you get an error message. This is obviously a mistake and calling the support line is the easiest way to fix this. Kopinor can fix this in a few minutes usually. You can call them yourself (23 10 74 74), of I can do it for you.

 

How can I re-use a compendium from last year? Do I have to register everything over again?
You shouldn’t need to, provided the person who registered the compendium originally chose to share it. Go to the front page and search for content as usual, but search in “Coursepacks” instead of books and journals.

 



Any other questions? Please ask!

Contact Linda Johnsen:
Phone: 51 83 11 14
Email: linda.johnsen@uis.no .

Kopinor support:
Phone: 23 10 74 74
Email contact@kopinor.no


You can also find information here (in Norwegian only): https://app.bolk.no/no/Brukerstotte/