Guidelines for publishing in the internal series from UiS

UiS publishes the following series:

1. Reports from the University of Stavanger

2. Notes from the University of Stavanger

These series give the staff at UiS the opportunity to publish their research work of academic and scientific merit. The series are university property. All expenses and income are registered in a central project account.


Routines for publishing

Procedures that are maintained at faculty level:

  • Scripts should be followed by an "order form" duly completed, showing that the tasks listed are taken care of.
  • The author submits the manuscript for academic recognition. The academic recognition authority is the head of department, or the one head of department authorises (such as an editorial board).

    Manuscripts should be submitted to the University Library according to the following specifications:
  • As attachments to an e-mail in Word format. Other formats can only be used if it’s been agreed with the library in advance.
  • Consistent use of styles (templates), so that all parts of the document are formatted with styles from Word.
  • Title and author name must be included.
  • Editor (dean or editorial board) with name and title must be included.
  • A written statement from the approval authority that the manuscript is accepted for publication must be included.
  • Declaration on the number of author copies needed.
  • Copyright for use of illustrations and other materials not produced by the writer should be clarified, and documentation on this should follow the manuscript.

Procedures that are maintained centrally:

The University library is responsible for:

  • Allocating ISBN and ISSN.
  • Keeping lists of ISBN / ISSN.
  • Coordinating the publishing activities at UiS, by being responsible for contact with faculty / writer, economics department and printing office.
  • Preparing the cover along with the Strategy and Communications Department, compliant with the university's graphic profile, other cover pages and title page.
  • Agreeing on (edition volume) the number of copies in consultation with the author.
  • Legal deposit of six copies to the National Library, and two copies to the library and the archives.
  • Pricing for each release. This is calculated with an overhead of 10%, and the expenses of the release should be covered by the sale of the first edition.
  • Distributing author copies to the author.
  • Keeping the publication in stock for the future.

The Economics Department is responsible for:

  • Keeping a separate project account for publication activities.
  • Billing to subscribers and bookstores on the sale of single copies, and control of payments, reminders etc.
  • Financial reporting to the library.