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Checklist for the Start-up Phase

Checklist for the PhD Candidate

  • If you are employed in a research fellow at the University of Stavanger, you will automatically receive a letter of admission and other important documents together with the employment contract.
  • If you are not employed by the University of Stavanger, you must submit an application for admission to the programme, with required documentation, to the faculty’s PhD coordinator as soon as funding / employment at another institution has been clarified.
  • Ensure that you are familiar with the University of Stavanger’s PhD regulations. You should also familiarize yourself with PhD education webpages on the university website.
  • Upon admission to the PhD programme at the University of Stavanger, a signed version of the agreement comprising parts A, B and C must be returned to the faculty’s PhD coordinator at the earliest.
  • If admission to the PhD programme was subject to modifications, these stipulations must be dealt with within the deadline mentioned in the doctoral committee’s admission decision. If the caveat was scientific elements in the project description, the PhD candidate and the supervisor(s) should revise the plan and submit it to the doctoral committee for final approval.
  • During the course of study, if there are significant changes to the final work plan, these must be amended in the annual progress report. The changes must be approved by the relevant authority before they are included in the annual report.
  • If you have an agreement regarding compulsory duties, communication and planning with the supervisor(s), the Head of Department/employer is essential, before completing Part A of the agreement for admission to the PhD programme.

 

Checklist for Supervisors

  • Ensure that you are familiar with the University of Stavanger’s PhD regulations. You should also familiarize yourself with the PhD education webpages on the university website.
  • If the supervisory relationship is confirmed before the application for admission to the programme has been handed in, the supervisor is entitled to help in designing the PhD project. This includes assisting in finalising the scientific rationale, coursework, dissemination and study abroad options.
  • Sign Part B of the agreement upon admission to the PhD programme at the University of Stavanger.
  • Once admission has been granted, the supervisor and the candidate must collaborate to prepare a revised project description/work plan.
  • This will be handed in to the doctoral committee for final approval within the deadline specified in the admission decision.
  • If there are significant changes to the final work plan during the course of study, this must be registered in the annual progress reports. If the amendment requires formal approval, such approval must be in place before the changes are included in the progress report.
  • Ensure, as early as possible, that the PhD candidate is involved in a relevant, active scientific community at the University of Stavanger and also in external networks.
  • Ensure that the PhD candidate knows the rules and regulations that apply to the PhD programme.
  • Ensure that the PhD candidate is familiar with the guidelines for research ethics in force at the institution and the in the scientific community in general.
  • Study abroad can be very instructive and it is therefore important that you start thinking at an early stage about the institutions and environments that may be relevant for your candidate to visit.