Sending invoice to the University of Stavanger

The University of Stavanger (UiS) would like to receive all invoices as electronic invoices. Our Peppol ID is 0192:971564679.

Under the Digitalization Circular, the University of Stavanger is obliged, as a government agency, to fully digitalize its management of invoices and credit notes.

We no longer handle hard copy invoices.

Foreign suppliers must use the format PEPPOL BIS.

The country code 0192 must precede our organization number as follows: 0192:971564679 (this is our participant ID).

If you have not started using electronic invoices, we recommend that you contact your invoicing or accounting system supplier.

Websites with Peppol information:
https://peppol.com/
https://peppol.org/
https://directory.peppol.eu/public

What is an electronic invoice?

An electronic invoice is an invoice that is transferred electronically from the supplier to the invoice recipient.

An electronic invoice is imported and processed electronically in the invoice recipient’s accounts system.

PDF attachments or attachments to emails cannot be imported electronically and are therefore not regarded as electronic invoices.

Invoice Content Requirements

Invoices must contain specific details to be valid. More information here: Invoice Requirements

Invoice Labeling Requirements (UiS)

Invoices and credit notes must be marked with either one of the following:

• Order number (9 digits, starting with 312) – Field description: Invoice/OrderReference/ID or
• Purchaser code (3-9 letters), entered in the "Your reference" field – Field description: Invoice/AccountingCustomerParty/Party/Contact/ID

Important: Invoices without an order number or purchaser code will be rejected.

Handling of Incorrect Invoices

If an invoice fails during submission in electronic invoices, you will receive an error message with information on how to correct it.
How to fix the error:

• Follow the instructions in the error message
• Contact the UiS employee who ordered the goods/services if you need a reference
• Do not send a credit note – instead, correct the invoice directly via the link in the error message.

Please update the invoice within 7 days for us to process the payment.

Payment Reminders & Debt Collection

Payment reminders, collection notices, and interest notes should be sent to regnskap@uis.no

Conditions for Interest and Fees

UiS does not pay interest, fees, or other charges related to invoices, credit notes, or reminders if:

• The documents were sent in the wrong format
• The invoice was resent in the correct format but with a different invoice date

Payment Terms

Payment deadline: 30 days from the invoice date unless otherwise agreed.

Exception Invoices in PDF Format

In certain cases, invoices may be sent in PDF-format to faktura@uis.no. This applies only to:

• Foreign suppliers who cannot send electronic invoices
• Students
• Private individuals

Note: Only the email attachment is processed, and this happens automatically. The invoice and any attachments must be combined into a single PDF file for proper registration. Any text in the email body or attachments in other formats will not be processed nor returned. Only one unique invoice can be sent in the same email, otherwise separate attached invoices will be combined as page 1, 2, 3 etc.

Payment details must be specified on the invoice. We pay by wire transfer only.

Text and links to invoice and payment details in subject field or content will not be read or processed.

Contact us

For questions regarding invoice processing, reference etc., contact inn.faktura@uis.no.
Payment reminder address: regnskap@uis.no.