Here, we have gathered important information for those who are going on exchange next semester.
Before your exchange
Documentation requirements before you go on exchange
To receive the Erasmus+ grant, you must complete the following documents:
All students going on an Erasmus+ exchange must have an approved learning agreement with the host institution. The courses you list in the learning agreement must be pre-approved by your faculty/department at UiS.
If you're going on a traineeship, you will receive information regarding your learning agreement from your contact person at the International Office.
Your OLA must be signed by you and your study coordinator at UiS before you start your exchange. If the host institution has not signed the agreement before the start of the semester, you must ensure that it is signed no later than two weeks after the start of the semester. For traineeship students, this means within two weeks of the start of your placement.
A complete OLA (signed by you, UiS, and the host institution) is a requirement to receive the Erasmus grant. If the agreement has not been created or signed within the given deadlines, we will withhold the grant until the document is received.
You will receive an email with a link to the grant agreement as the semester approaches.
It is crucial that you read the contract carefully and understand the consequences if the agreement is violated. If you terminate your stay without valid reason, you must repay the entire grant amount. The same applies if you do not submit the necessary documentation within the specified deadlines after the stay.
The rates vary depending on where you are going.
We withhold payment for about a month, which will only be paid out after your stay is over. Note that the grant is calculated based on the number of days you must be physically present at the host institution, not whole months. The Erasmus grant is in addition to the support you may receive from Lånekassen, and you do not have to pay tax on the grant.
If you plan to travel environmentally friendly when going on exchange, you can receive a grant of 50 EUR if over 50% of the travel is conducted using environmentally friendly means of transportation. Additionally, you can apply for a grant for up to 4 travel days. You must check this option in the grant agreement if it applies to you.
In addition to the Erasmus+ grant for green travel, UiS has its own environmental grant for students going on exchange. The current amount of the grant is 2000 NOK, and it is awarded to 5 students each year. Students must apply for the grant within specified deadlines.
Want to improve your language skills before departure? When you go on exchange with Erasmus+, you get access to a language proficiency test and online language course through EU Academy. Please find more information on our website Free language course with Erasmus+.
After your exchange
Documentation requirements after you have been on exchange
You must submit the following documents:
The final total Erasmus+ grant is calculated based on the number of days you were physically present at the host institution. Therefore, we need a Confirmation of Erasmus+ Exchange Period document showing the start and end dates of your stay.
You must have this document stamped and signed by your contact person at the host institution as your exchange period approaches its end and upload the signed document in the Exchange Guide.
Erasmus+ students must submit a report after their stay. You will receive an email with a link to a final report (Participant Survey) through Erasmus+ Beneficiary Module towards the end of your stay. You must complete and submit this report digitally.
Unfortunately, emails from the Beneficiary Module tend to end up in the spam/junk email folder, so please make sure to check these regularly after your stay.
* Only applicable if you have ticked the box for "green travel" in the Grant Agreement. Read about the Erasmus+ environmental grant - 'Green Travel'. Here you will find the "Declaration of Honour" form which you must fill out to receive the environmental grant.