For those planning to go on exchange with Erasmus+

Before your exchange

Online Learning Agreement (OLA)

Students going on exchange with Erasmus+ must have an approved learning agreement with the host institution, which outlines the courses you will take. Remember that all the courses you include in the learning agreement must be pre-approved by your faculty/department at UiS. The learning agreement must be signed by you and your student advisor at UiS within the specified deadline to receive the Erasmus+ grant.

Learn more about how to fill out the learning agreement for studies or internships.

A complete learning agreement (signed by you, UiS, and the host institution) is a requirement to retain the Erasmus+ grant after your exchange. It is your responsibility to ensure that the agreement is signed by all three parties. If the agreement is not complete by the final document submission deadline after your stay, you will be required to repay the entire grant amount.

Grant Agreement

You will receive the Grant Agreement through the Exchange Guide in the Digital Student Service Desk as the semester start approaches. After you have completed and signed the agreement, you must upload it to the Exchange Guide and notify your contact person so that UiS can sign as well.

Learn more about how to complete the Grant Agreement.

The main grant amount is calculated based on the dates you provide in the agreement. The total grant amount is adjusted after the host institution confirms the actual dates. Be sure to read the contract carefully and understand the consequences of non-compliance. If you terminate your stay without valid reason before 60 days, you must reimburse the entire grant amount. The same applies if you do not submit the necessary documentation within the specified deadlines after your stay.

Learn more about disbursement and deadlines for Erasmus+ grants.

Declaration on Honour for additional grant

Students from underrepresented groups within student mobility can receive an additional grant. If you have ticked the box that you want "top-up amount for students with fewer opportunities" in the grant agreement, you will be contacted by the International office and asked to sign a declaration ("Declaration on Honour") to confirm that you are a student from an underrepresented group.

Learn more about which students belong to underrepresented groups.

After your exchange

Confirmation of Erasmus+ Exchange Period

The final Erasmus+ grant is calculated based on the number of days you are physically present at the host institution for studies or internships. Therefore, we need confirmation that shows the exact start and end dates of your stay.

Download the document: Confirmation of Erasmus+ Exchange Period (PDF).

Have the document completed and signed by your contact person at the host institution near the end of your exchange period. Remember to upload the signed document in the Exchange Guide.

Read more about the Confirmation of Erasmus+ Exchange Period.

Participant report from Erasmus+

All Erasmus+ students must submit a report issued by Erasmus+ after their stay. You will receive an automatic email with a link to a final report (Participant report) via Erasmus+'s Beneficiary Module.

Complete and submit the report digitally. Remember to check your spam folder for email notifications.

Declaration of Honour for green travel grant

You can get a higher travel grant rate if you have chosen to travel environmentally friendly to your exchange location. This must be documented by signing a declaration ("Declaration on Honour") after your exchange period, in addition to submitting receipts of your trip. If apllicable, the green travel grant will be allocated after your exchange.

Learn more about Erasmus+ grant for environmentally friendly travel.