Documentation requirement for local admission

This applies to admission to PPU, master and further education via local admission.

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Important information to read before uploading your documents

A man with a black watch is writing something i a notebook with his laptop beside him by Alejandro escamilla
  • From 2023 all local applicants should upload their valid passport or national ID showing their citizenship.
  • All documentation has to be uploaded as PDF-files. We do not accept documents via e-mail or post unless explicitly requested by us. We do not accept Word, PNG, JPG, ZIP or RAR files, only PDF.
  • Only upload what is required. Unrequested documents will not be taken into consideration and only delays the evaluation of your application. Check the admission requirements on the website of the study programme.
  • Name your files as instructed below.
  • Documents consisting of several pages must be scanned together into one PDF-file.
  • Documents must be clear, legible and appear 'right-side up'. Applications containing bad quality copies and unreadable documents will be rejected. 
  • It is the applicant's responsibility to upload all required documents within the deadline. 
  • Check the documents you have uploaded in ‘My Documents’ in the application portal Søknadsweb. If you have applied previously, you do not need to upload the same documents again. However, your CV must be updated.
  • If you have recognition of your education from NOKUT, please upload it in your application. This is not a requirement, but it can help in assessing your application.

Deadline for late submission of documents concerns documents that are not available within the application's deadline.

This applies for applicants who complete their bachelor's degree in the spring semester they are applying for studies. You must still document the results you have completed until the date of application. Deadline for late submission of documents also applies for applicants who must complete a language test in the spring semester they apply to studies.

  • 10 February is the deadline for late submission of all documents for continuing education in nursing (master- og videreutdanninger i sykepleie) and a master's degree in Prehospital Critical Care (PHCC)
  • 25 June is the deadline for late submission of documents for the Norwegian Language and Culture programme for international students (NORINT)
  • 1 July is the deadline for late submission of documents for other master's programs and continuing education.

Education

How to document higher education?

If you have completed your education after ca. 2005, the results will be in the system, and you do not need to upload the documentation.

Education from UiS before this, should be uploaded. Either Vitnemål/diploma from the finished degree (with transcript) or transcript of records from courses or uncompleted degrees.

There is no need to submit documentation of your bachelor’s degree, if your results are available under “External Results” in the application portal (søknadsweb).

If you have been on exchange or you have some courses from another educational institution which are recognized in your bachelor’s degree, you must upload an official transcript of your exchange or a confirmation of recognition.

If you fulfill your bachelor’s degree in the year of application, Check whether your results completed until the day of applying are available in “External Results” in the application portal. If not, you must upload your transcript as PDF in your application.

Name the document “Bachelor”.

You must scan and upload your official diploma and transcript of records of your bachelor's degree. On the transcript of record, it must be stated that the bachelor’s degree in (subject) is fulfilled on (date). Without this information, this document can’t be considered as final transcript/diploma.
If you have been on exchange or you have some courses from another institution which are recognized in your bachelor’s degree, you must upload an official transcript of your exchange or a confirmation of recognition.

If you are in your final year of bachelor's study and you will complete your study in the application semester, you must upload your results which are completed until the day of applying.

Name the document “Bachelor”.

You must scan and upload your official diploma and transcript of records of your bachelor's degree. On the transcript of record, it must be stated that the bachelor’s degree in (subject) is fulfilled on (date). Without this information, these documents can’t be considered as final transcript/diploma.
If you have education from outside the Nordisk countries, you must check if you need to fulfill the additional documentation requirements. Check here: Country list

Name the document “Bachelor”.

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Upper Secondary School

How to document the upper secondary education and craft certificate?

Upper Secondary Education from Norway (Videregående skole)

If you don’t have your diploma of your upper secondary school in the National Diploma Database (Nasjonal vitnemålsdatabase) you must then upload your original diploma in your application.

Upper Secondary Education from outside Norway:

You must upload your diploma of your higher upper secondary school in your application. You don’t need to translate this document. Find information about upper secondary education for applicants with a foreign education in samordna opptak website. Name the document "VGS".

Craft certificate:

You document your passed craft or journeyman's certificate with a diploma or certificate of competence.

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Language requirement

How to document language proficiency?

Studies taught in Norwegian require certain proficiency in Norwegian and English

  • If you have diploma of upper seconday school (videregående skole) in the National Certificate Database (NVB), you do not need to upload it in your application.
  • If you have a foreign educational background, you must document that you meet English and Norwegian language requirements. Information about how to meet the Norwegian and English language requirements can be found here.

(If you have your upper secondary school from one of the Nordic countries, you may meet the Norwegian and English requirement. Check here.)

Results from the Norwegian test (Kompetanse Norge) are now available through the Diploma Registry (vitnemålsportalen). You will have access to your results in the Diploma Registry before a transcript of your result is sent to you in the post. Therefore, you can share the results with us earlier via e-mail. Beside sharing the results via e-mail, you must download the result "Preview - Forhåndsvisning " as a PDF from the Diploma Registry and upload it in the application portal (søknadsweb).

Name the documents "Norwegian" and "English".

There is no requirement for Norwegian proficiency for studies taught in English, but there is a requirement for a higher level in English proficiency.

  • If you have completed 3-year upper secondary school (videregående skole) in Norway, then you meet the English language requirement. If you have diploma of upper seconday school (videregående skole) in the National Certificate Database (NVB), you do not need to upload it in your application.
  • If you have not completed upper secondary school in Norway, please check how you can meet the English language requirement for the program you want to apply to: English language requirements

(If you have your upper secondary school from one of the Nordic countries, you may meet English requirement. Check here.)

Name the document "English".

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Work Practice

How to document the work practice?

If you apply for a programme that requires relevant work practice to be qualified for admission, you must document this with a work/employment certificate.
The following information must be stated on the documentation of work practice:

◉ Job title (and description of work tasks)
◉ Work position percentage, any extra hours and leaves.
◉ Start and end date (If the certificate doesn't have an end date, the certificate must be issued in the same year as you apply to admission and be marked "to date" or equivalent, for the period in question)
◉ Date of certificate issuance.
◉ Signature from the issuer (inked signature or e-signature)

Part-time will be converted to the corresponding full-time, so it is important that position percentage or number of hours is stated in the certificate.
It must also be stated in the certificate that it is relevant to the education, or be very clear on your position title and assignments. If your assignments is not clear enough, you may risk not qualifying for admission.

It is the applicant's responsibility to check that all information on the certificate is correct (dates, job percentage, etc.).

Name the document "Work certificate [company]", e.g. Work Certificate-Halliburton.

You can document work practice with your work contract and the paycheck of the last month, only if you at the time of applying still in the same position which states in the contract.

If you document work practice with an old work/employment certificate (not issued in the year of application) of a position you still hold, you must in addition document the paycheck of the last month. The position percentage must be stated clearly in the paycheck, and the date of the paycheck must also be clear.

It is generally recommended to submit a new work/employment certificate if you are still in the same position, rather than use an old certificate.

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Passport/ ID card

From 2023 all local applicants should upload a passport or national ID showing their citizenship.

Kvinne holder pass og peker på den

Upload the page with photograph and name of your passport. The passport/ ID card must be valid at the time of applying.

If you have a passport that is expired, but will apply for a new one, you can upload the old passport and submit the new one later on.

If you do not have a passport or national ID card, you can upload an official confirmation of your citizenship, for example from the National Population Register (Folkeregisteret).

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Other documentation

How to document the additional required documentation? e.g. change of name, residence certificate, criminal record certificate ..etc

Change of Name: If your name is stated differently on your documents, you must then document the change of name certificate. Name the document "Name-change"

Residence certificate: If there is a need to document residence, this can be documented by uploading a residence certificate to the application.

Criminal Record Certificate: If the programme you apply to has a requirement for a criminal record certificate, this must be submitted to the relevant faculty.
Since the criminal police certificate is valid for only 3 months, you must apply to it after you have been admitted to the program. Information about criminal record certificate at UiS can be found here (The information is only in Norwegian language)

Documentation for early admission:

◉ Certificate from the employer about leave or notice period.
◉ Employment contract showing the notice period and last paycheck.
◉ Certificate from the tax office or business registry (foretaksregister) if you are self-employed.
◉ Residence certificate for you and children or cohabitant if you have to move due to work / kindergarten / change of school. To document the residence certificate, you must upload a copy of the residence certificate from this year.
◉ Medical certificate. The medical certificate must be sent by regular post or delivered directly to the admissions office if it has sensitive information. This document will be shredded after use.

The deadline for applying for early admission is 1 March.

Name the document "Early Admission".

Application for special/discretionary assessment: You can apply for special/discretionary assessment if you mean that due to health reasons your results do not give a correct picture of your qualifications. You're not qualified for special/discretionary assessment if you have received special adaptations during your study/exam. The deadline to apply for special/discretionary assessment is 1. March. The documentation must be sent by regular post or delivered directly to the admissions office, and will be shredded after use.

Send to:
The admissions office
University of Stavanger
PO Box 8600
4036 Stavanger

Write a note in the application portal with the date when the document was sent.

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